The General Data Protection Regulation (GDPR), which came into force on 25 May 2018, sets out the principles to be followed when collecting, processing, and storing personal data. It also guarantees the rights of the persons concerned.
Our website uses several forms to collect data from visitors or applicants.
The AERYS – SMARTSHAPE website collects data in order to create a management file for our company’s prospects, customers and applicants. This file is used and optimised for statistical purposes, to contact and/or offer relevant and high-quality content to interested parties. Our forms include a contact request form, a resource request form (white paper, infographics, etc.), and a registration form for events or our newsletter.
If you send us your CV or a speculative application online, we will use your personal data for recruitment purposes.
In order to best monitor the interests of AERYS – SMARTSHAPE’s prospects, customers, and applicants, the file collects all information from visitors of the www.smartshape.com website relating to identity, professional information, and activity on the www.smartshape.com website. In accordance with the French Data Protection Act, information relating to a person’s race or ethnicity, their political, philosophical, or religious opinions, trade union memberships, health, and sex life is not collected and is prohibited (sensitive data).
Lawfulness of processing and conditions applicable to consent (Art. 6 and 7 of the GDPR).
Consent concerning the processing of a visitor’s personal data is systematically obtained for one or more specific purposes. For example, when submitting a newsletter registration form or downloading a white paper or infographics, the visitor’s email address will be used to send notifications concerning new publications or to offer resources that may be of interest. When submitting an application, the applicant’s postal address, telephone number, and email address will be used to contact the applicant by post, telephone, or email.
Data collected via the www.smartshape.com website is stored for a maximum of 12 months for anonymous contacts, following the last date on which the user was active on the website. However, for other identified contacts not pertaining to recruitment, data collected via the www.smartshape.com website is stored for a maximum period of 36 months. At the end of these periods, all data relating to the person will be automatically deleted. With regards to recruitment, and unless otherwise specified, AERYS – SMARTSHAPE may retain your personal data in its files for a certain period of time in order to contact you in the future for other employment opportunities at AERYS – SMARTSHAPE.
In accordance with the French Data Protection Act and the GDPR, any and all persons may exercise their right of access, rectification, opposition, restriction of processing, deletion, and portability of data by submitting a request via signed letter, accompanied by a copy of their proof of identity, to the address of the registered office of AERYS – SMARTSHAPE. The data controller, Victor Bommelaer, will provide a response no later than one month following the request for access or rectification.
Data security and processing (Art. 32 of the GDPR).
AERYS – SMARTSHAPE undertakes to ensure the confidentiality of the data collected, and to implement all appropriate technical and organisational measures to preserve its security and integrity, in particular against accidental loss, alteration, dissemination, or unauthorised access.
In general, AERYS – SMARTSHAPE undertakes to use the data collected in strict compliance with the legislation in force, and in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, known as the GDPR.
Data collected on the www.smartshape.com website as well as through our service providers Mailchimp, Plezi, and SAP, and the associated processing, is hosted by Mailchimp, Plezi, and SAP. Only persons connected with the technical, marketing, communication, sales, and HR departments of the AERYS – SMARTSHAPE company and its service providers have access to the information collected on the www.smartshape.com website via a personal identifier unique to the Plezi platform.
Data breaches and communication within 72 hours (Art. 33 and 34 of the GDPR).
In the event of a breach or suspected breach of personal data, AERYS – SMARTSHAPE shall notify the CNIL (French National Commission on Informatics and Liberty), no later than 72 hours after becoming aware of such a breach or suspected breach.
Cookie management policy.
The “Cookies” section provides more information on the origin and use of the browsing information processed during your visit to our website and about your rights.
Thus, when consulting our website, information relating to your browsing activities may be saved in “Cookie” files installed on your device (computer, tablet, smartphone, etc.).
We issue these cookies for the purpose of facilitating your browsing experience on our website. They may also be issued by partners in order to personalise the advertisements sent to you outside our website.
Please note that only the issuer of a cookie is likely to read or modify the information contained therein. If you share the use of your device with others, we cannot guarantee that the services and advertisements for your device will correspond to your own use of this device and not that of another user.
The cookies that we install on your device allow us to recognise your browser when you log in to our website. In order to best serve our customers, we issue cookies in order to:
– Establish visitor statistics (number of visits, page views, form abandonment tracking, etc.) to monitor and improve the quality of our services
– Adapt the presentation of our website to the display preferences of your device
– Memorise information entered in our forms, manage and secure access to reserved and personal spaces such as your account, and manage your orders- Provide you with content related to your interests, and customise the offers we send you
When you access our website, one or more cookies from partner companies (third-party cookies) may be placed on your computer via the pages of our website.
Your choices regarding cookies
The choices offered by your browser
You can configure your browser to either store cookies on your device or to reject them, either systematically or depending on the issuer. You can also configure your browser to accept or reject cookies on an ad hoc basis, before a cookie is likely to be stored on your device. If your browser is configured to refuse all cookies, you will not be able to make a reservation or take advantage of essential features of our website. Please configure your browser according to your own preferences. Each browser is configured differently.
Configuring your browser:
For Chrome: https://support.google.com/chrome/answer/95647?hl=fr&hlrm=en
For Internet Explorer: https://windows.microsoft.com/fr-FR/windows-vista/Block-or-allow-Cookies
For Firefox: https://support.mozilla.org/fr/kb/cookies-informations-sites-enregistrent?redirectlocale=fr&redirectslug=G%C3%A9rer+les+cookies
For Opera: http://help.opera.com/Windows/10.20/fr/cookies.html
Your choices expressed online with interprofessional platforms
You can visit the Youronlinechoices website, offered by digital advertising professionals grouped within the European association EDAA (European Digital Advertising Alliance) and managed in France by Interactive Advertising Bureau France. This European platform is shared by hundreds of Internet advertising professionals and is a centralised interface allowing you to express your refusal or acceptance of the cookies used in order to adapt adverts to your device’s browsing activities. The IAB Opt-Out platform, Network Advertising Initiative Opt-Out platform, and Digital Advertising Alliance platform also allow you to express your choices to all companies using these platforms.
Please note that this procedure will not prevent adverts from being displayed on the websites you visit. It will only block technologies that allow adverts to be tailored to your interests.
Opt-out links for audience measurement cookies (statistics):
For cookies deposited by Google Analytics: https://support.google.com/analytics/answer/181881
Opt-out links for social sharing cookies:
For cookies deposited by Facebook: https://fr-fr.facebook.com/help/cookies
For cookies deposited by Twitter: https://support.twitter.com/articles/20170518-utilisation-des-cookies-et-des-technologies-similaires-par-twitter
For more information on cookies, you can visit the CNIL (French National Commission on Informatics and Liberty) website at this address: https://www.cnil.fr/vos-droits/vos-traces/les-cookies/
What are our cookies used for?
Google: This website uses Google advertising and audience measurement cookies to display personalised advertising (Targeting and Retargeting), measure the effectiveness of these campaigns, and analyse how the website works.
Management of my personal data
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